Hotels can now collect files using QR Code for free. Filexly lets guests upload ID proof, booking documents, and check-in forms instantly — no WhatsApp, no paper.
The Document Collection Problem in Hotels
Every hotel, guest house, dharamshala, and lodge faces the same daily challenge at check-in:
A guest arrives. You need their Aadhaar card, PAN card, passport, or a booking confirmation. What do you do?
→ Ask them to send it on WhatsApp — uncomfortable and unprofessional
→ Ask them to email it — takes time, many guests don’t know how
→ Physically photocopy the document — slow and creates paper waste
There is now a better, faster, and more professional way: collect files using QR Code with Filexly.
How Filexly Works for Hotels
Filexly is a free web-based tool that gives hotels a dedicated QR code for document collection. Here is how it works at your front desk:
1. Place a Filexly QR code at the reception counter (printed sticker or digital screen).
2. Guest scans the QR code with their phone — no app needed.
3. A simple upload page opens on their phone.
4. They select and upload their ID document or booking PDF.
5. You see the file instantly on your PC dashboard — ready to download or view.
Check-in becomes faster, more professional, and completely paperless.
Documents Hotels Can Collect via QR Code
With Filexly, your hotel reception can receive:
→ Aadhaar Card (front and back)
→ PAN Card
→ Passport and Visa documents
→ Hotel booking confirmation (MakeMyTrip, Booking.com, etc.)
→ Company letters for corporate check-in
→ Marriage certificates (for couple bookings)
→ Police verification forms
Why This Is Better Than WhatsApp for Hotels
No Number Sharing Required
Female guests and international travelers are often uncomfortable sharing their personal number with hotel staff. Filexly removes this barrier completely.
Professional Presentation
With the Pro Plan (₹29/month), your hotel name and a verified badge appear on the guest’s phone when they scan. This builds instant trust.
Automatic File Deletion
Files are automatically deleted from Filexly servers within 24–48 hours. This means guest data is not stored permanently, keeping your hotel GDPR and data privacy compliant.
Works for All Guests
No app installation needed. It works on Android, iPhone, and any phone with a browser — domestic and international guests alike.
Real Scenario: Hotel Front Desk Using Filexly
Before Filexly:
“Sir, please send me your Aadhaar on WhatsApp.” — Guest hesitates, shares personal number, you save an unsaved contact, the document gets buried in chat.
After Filexly:
“Sir, please scan this QR code and upload your ID.” — Guest scans, uploads in 10 seconds, file appears on your PC. Check-in done.
Pricing for Hotels
Free Plan: 4 QR Codes, 100MB per upload session, auto-delete included — perfect for small guest houses
Pro Plan (₹29/month): 30 QR Codes, hotel branding on guest’s screen, Telegram notifications for every upload
Get Started Today
Setting up Filexly for your hotel takes less than 5 minutes:
1. Visit filexly.com
2. Create a free account
3. Generate a QR code for your front desk
4. Print it and place it at reception
Your guests will notice the difference. Your staff will too.
Ready to modernize your hotel check-in? Start free at filexly.com